Law enforcement agencies’ demands for managing credentials and security change continue to increase. CJIS is a set of standard requirements that address how the criminal justice system manages data as a vital asset to ensure safety in its procedures. Coordinating these credentials, background checks, and training can sometimes be challenging.
Enter the CABEM CJIS Manager—a tool designed to simplify this process. Below are five reasons law enforcement agencies need CJIS Manager in 2024, along with a deep dive into its features and comparisons with competency management systems.
What is CJIS Manager?
CJIS Manager is an ideal software solution that can assist law enforcement agencies in facilitating compliance with the CJIS guidelines. It offers solutions to navigate credentials, handle paperwork, and enforce security across an organization.
Law enforcement personnel, including police, detectives, administrators, and analysts, benefit from having a single platform that assists them in adhering to the CJIS policies and procedures.
It presents an ideal solution for managing the credentials of employees and vendors within the platform. From security awareness training to background checks and even fingerprint tracking, it covers all of this to ensure agencies can perform all these functions in one place.
The CJIS Manager also assists in maintaining compliance and includes many necessary processes that can be helpful for law enforcement in 2024.
To learn more about the CJIS Manager, its effectiveness, and the rising need for law enforcement agencies, consider reading our guide, “Understanding The Criminal Justice Information Services—CJIS.”
7 Key Features of CABEM’s CJIS Manager
Considering the different levels of security compliance, it is apparent that law enforcement agencies need to ensure the effective management of CJIS credentials to meet the CJIS standards.
This is where features presented by CABEM CJIS Manager can be beneficial to ensure it is easy and efficient. Now let’s look more closely at what it offers to agencies.
1. Automated Compliance Management
Managing CJIS compliance manually can be time-consuming and prone to errors. The CJIS Manager automates many processes, ensuring that your agency remains compliant without the administrative burden.
- Automatic tracking of security addendums and background checks.
- Keeps all compliance data in one easily accessible place.
- Provides automated alerts for upcoming renewal dates.
- Ensures that your agency is always ready for audits.
- Tracks change in CJIS policies and update the system accordingly.
2. Centralized Document and Training Management
Documentation and lack of training are definitely among the most significant obstacles to CJIS compliance. The CJIS Manager consolidates these processes and helps to keep everything in one place.
- A centralized location of all the training records and certifications.
- Responsible for dealing with paperwork involving background checks, fingerprints, and other documents.
- They offer a dashboard for tracking employees who have completed particular training.
- Ensures that all staff have the requisite credentials and certificates for training.
- It helps to minimize the risk of losing vital records during an audit exercise.
3. Real-Time Alerts and Reminders
Compliance management entails striving to meet many deadlines. The CJIS Manager also provides notifications and schedule reminders to prevent task failures.
- Alerts for training renewals and background check expirations.
- Notifications for changes in CJIS policies that affect your agency.
- Reminders for upcoming audits.
- Alerts for incomplete or overdue security awareness training.
- Ensures timely compliance with CJIS standards.
4. Simplified Audit Preparation
Audits are one of the most challenging aspects of adhering to CJIS requirements. The CJIS Credentials Manager helps to save time on audit preparation as everything needed is easily found and stored in one place.
- Automatic creation of audit-ready reports with just a single click.
- Maintains a record of all compliance activities and keeps proof in case of compliance issues.
- Saves time that would have been used to enter data manually while preparing for audits.
- Ensures that your agency is ready for internal and external audits.
- Reduces the chances of being sanctioned for noncompliance.
5. Secure and Customizable
All law enforcement agencies are different and, therefore, have varying needs. CJIS Credentials Manager is equipped with a feature that can be managed and configured to suit an agency’s needs while keeping information highly secure.
- Flexible configurations to fit the unique features of your agency.
- Guarantees the protection of sensitive criminal justice information.
- May be programmed in a way that it can have variations and access options depending on the roles of the users.
- Interconnects with other applications to enhance operations.
- It provides secure data storage with the option of encryption to prevent unauthorized access to the data.
- 61% of data breaches involve stolen credentials as hackers increasingly target personal and financial data to access sensitive systems (Source: Verizon 2021 DBIR)
6. Enhanced Security Measures for Sensitive Data
Given the sensitivity of the information law enforcement agencies handle, security is paramount. CJIS Manager provides robust security features to protect this data.
- Multi-factor authentication for added security.
- Ensures compliance with CJIS’s strict data encryption standards.
- Monitors for unauthorized access attempts and logs them.
- Provides secure remote access for personnel working in the field.
- Protects against data breaches and cyber threats.
- Ransomware attacks have increased by 6%, and 62% of financially motivated incidents involve ransomware. The median loss per ransomware attack stands at $46,000, making it a major threat to businesses across industries. (Verizon 2024 DBIR)
7. Improved Efficiency and Reduced Administrative Burden
Manually managing CJIS compliance can be overwhelming, especially for large agencies. CJIS Manager reduces the administrative burden, allowing your team to focus on law enforcement.
- Automates many compliance-related tasks.
- Reduces the need for manual paperwork and spreadsheets.
- Streamlines communication between departments.
- Improves overall efficiency in managing credentials.
- It frees up time for administrators to focus on other critical tasks.
- 85% of data breaches involve a human element, including phishing or human errors, emphasizing the importance of employee training and awareness in cybersecurity ( Verizon 2021 Data Breach Investigations Report)
To know the effectiveness of the CJIS Manager, read this real case study about the “State Correctional Facility managing CJIS training and background checks.”
This example demonstrates how effective the CJIS Manager is in streamlining critical processes for law enforcement agencies.
10 Differences in CJIS Manager and Competency Management System
CABEM’s CJIS Manager is more specifically designed for credential management in law enforcement agencies. It is necessary to know how it is different from other systems, such as competency management systems.
The following section outlines the differences between these two systems and aids agencies in deciding which system to use.
| Feature | CJIS Manager | Competency Management System |
| 1. Purpose & Functionality | Focused on CJIS compliance and credential tracking for law enforcement. | Focused on developing and tracking employee skills and competencies. |
| 2. Target Audience | Law enforcement agencies (FBI, police, etc.). | General workforce across multiple industries. |
| 3. Compliance Requirements | Strict adherence to CJIS policies and FBI standards. | Compliance with industry-specific regulations (OSHA, HIPAA, etc.). |
| 4. Core Features | Credential tracking, fingerprint management, training compliance. | Skill development, performance tracking, employee assessments. |
| 5. Customization & Integration | Customizable to specific CJIS requirements. | Flexible for a wide range of industries and standards. |
| 6. Data Security | Encrypted, and compliant with CJIS standards. | High data security, but dependent on industry standards. |
| 7. Reporting & Analytics | Audit-ready reports specific to CJIS compliance. | In-depth reports on employee development and skill gaps. |
| 8. User Interface & Experience | Designed for law enforcement personnel. | Tailored for HR and L&D teams in various industries. |
| 9. Automation & Alerts | Automated reminders for training and compliance deadlines. | Automated alerts for skill development milestones and certifications. |
| 10. Support & Maintenance | Continuous updates to align with CJIS policy changes. | Regular updates based on industry best practices and compliance needs. |
Get CJIS Manager for Your Law Enforcement Agency Today!
The constantly rising expectations of CJIS indicate that it is more important than ever for law enforcement agencies to have the right tools. CJIS Manager addresses these issues by providing a mechanism for managing these credentials effectively while addressing compliance requirements.
CABEM’s CJIS Manager provides the benefits of automation, real-time alerts, constant monitoring, and enhanced security while ensuring your agency stays audit-compliant. This software is specialized for law enforcement officers to address their needs, and therefore every law enforcement institution must have this software.
Contact CABEM today to find out more about how CABEM’s CJIS Manager can help your agency. Ask for a demo and see how this solution can help you optimize your compliance workflows and make more impact.
FAQs
Can any agency (CIA, FBI, State Police, etc.) use CJIS Manager?
Yes, CJIS Manager is designed for use by all law enforcement agencies, including the CIA, FBI, state police, and more. It helps ensure compliance with CJIS regulations across all levels of law enforcement.
What are the CJIS policies that need to be followed?
CJIS policies cover data encryption, access control, background checks, and security awareness training. These policies ensure that sensitive data is protected and personnel are adequately trained to handle it.
What are the Four Levels of CJIS Security Compliance?
The four levels of CJIS security compliance include Basic Training for general policy awareness, Awareness Training to recognize threats, Additional Awareness Training for roles with increased data access, and Advanced Training for compliance managers. Using CABEM CJIS Credentials Manager helps law enforcement maintain compliance and secure sensitive data.