Competency Management System: Why Your Organization Needs One!

Key Elements of a Competency Management System

In these times, when every other organization is striving to be the leader of their industry, it is necessary to ensure that the employed workforce has a competent understanding. Competency in an organization is usually related to the skills and talent of the team. 

This is a surefire sign that the world is moving towards faster, more innovative technological methods. Gone are the days when organizations relied on internal surveys and manually filtered their workforce competency. Now, we have CABEM’s Competency Management System—a tool that saves time and money and ensures workforce competency to a higher degree. 

What is Competency Management?

A Competency Management System is a systematic tool that empowers organizations to establish a strategic framework. By establishing a structured framework, the tool achieves the critical objective of workforce competency. It helps organizations measure skills, knowledge, abilities, credentials, and behaviors for compelling performance. Competency Management Systems use a continuous assessment, development, and evaluation cycle.

A Competency Management System offers a range of benefits that make it a valuable asset for organizations of any size:

• Boosted Employee Performance: The software identifies areas with skill gaps and evaluates efforts accordingly. It empowers employees with the necessary tools and knowledge to excel.
• Enhanced Decision-Making: It provides leaders with a clear view of employee competencies, enabling informed decisions regarding talent allocation, project assignments, and training priorities.
• Streamlined Compliance: Documenting and tracking employee qualifications becomes seamless, ensuring adherence to industry regulations and internal standards.
• Strategic Workforce Planning: Understanding the organization’s current and future competency needs allows a Competency Management System to support proactive talent management strategies.
• Increased Efficiency: Automated workflows and centralized data management in a Competency Management System simplify competency-related processes, saving time and resources.

Visit our Competency Manager page to schedule a demo and better understand how exponentially the tool can transform your organization’s workforce. 

Key Elements of a Competency Management System

Each organization operates through a structured framework that includes blocks of essential elements. CABEM’s Competency Manager is a well-versed software capable of handling various industries with a few essential prerequisites. 

These elements outline specific competencies that are a prerequisite for every role at a workplace. Effective competency management relies on several key components:

• Knowledge: Establishing a well-grounded understanding of the concepts and principles of the job is critical. A clear structure of the position your workforce is appointed to is preliminary. Knowledge at the workplace includes a theoretical and practical understanding of every role your team takes on. 
• Behaviors: Demonstrating competencies through actionable and sound decisions is an essential point. The second most important key element for a competency manager is clarity about what traits, experiences, and reactions are expected at a workplace. Understanding critical behavior in a Competency Management System can help organizations develop a projected analysis. 
• Credentials: Formal certifications, licenses, degrees, and preferential education or qualifications fall under credentials that evaluate performance and provide an analytical understanding of how it can be improved. Credentials are vital to exceed and upgrade to evolve competency. Using the above two factors and then pairing them with the essential credentials of your industry will lead the Competency Management System to assign and assess training for your workforce. 
• Skills: These include the practical abilities that employees bring to their roles. These can consist of technical skills and soft skills.  A Competency Management System helps to identify the particular skills required for each role and assesses the current skill levels of the workforce. This enables the targeted development programs to bridge any skill gaps. With continuous updating and refining of the skills inventory, the tool ensures that the organization remains competitive in industry changes. 
• Abilities: Competency Management System software engages based on the individual’s aptitude and assessment levels and how they wish to upgrade and perform better. It underlines the skills and necessary factors that enable the employees to exceed further while clearly showing where they stand. 

Spreadsheets vs Tool: Best Method to Implement Competency Management

Maintaining performance metrics, analysis, and tracking assessments in a spreadsheet is tedious. As an organization grows, it becomes impossible to interpret the numbers manually, challenge your workforce, and update requirements as technology evolves. 

CABEM’s Competency Management Software is a comprehensive, automated tool that ensures error-free sound judgments. Because of its scalable nature, the software offers a well-adjusted system that can be paired with an existing LMS. 

Here are several pros and cons to understand the significance of Competency Management Systems in greater detail: 

Feature	Spreadsheets	Competency Management System (CMS)
Scalability	Limited to startup teams or small-scale companies with employees between 10-15.	It is easily adaptable to growing organizations. It ensures a fast-track system that regularly assesses the workplace to ensure a competent team.
Limited Interface	Manual data analytics and entry reduce productivity and can be error-prone. The slow data management system makes it unreliable.	Automated data entry with reliable performance metrics. It also offers centralized storage with advanced reporting features.
Security	A simple password feature keeps the spreadsheet exposed to any compromises. The low-security features make it an inconstant choice.	Robust security features, including data encryption, keep the data safe. CMS is not known to have any vulnerability issues, making it a dependable option for organizations.
Integration	There are Limited Integration abilities, and the user has to reinforce Dafa from the start. It does not allow a feature where spreadsheets can be easily integrated with a running LMS.	Real-time collaboration and secure shared access are paired with easy HRIS and LMS systems integration.
Workflow Management	A manual process with zero automated features creates a disruptive environment, leading to chaotic management.	The approval sign-offs, task assignments, attendance, and other credible features of automated workflow management make CMS a well-suited option.

 

Visit Competency Manager to check the software features and how they can align with your organization’s objectives. 

Get CABEM’s Competency Manager Today!

If your organization is struggling with mediocre competency solutions that are not automated and do not include a strategic timeline for how your team’s performance can accelerate competency, then CABEM’s Competency Management System is your solution.

1. Customization: The software lets organizations tailor the tool to their specific needs and adjust it according to the organization’s framework. Determining users’ current performance level requires a series of inputs and understanding from the managers.  The Competency Manager can then engage with the inputs, chart metrics, and reports, each aligned with a strategic outcome. 
2. Real-Time Tracking: Competency Manager helps staff (managers and users) gain detailed insight into their progress and eliminate skill gaps. The training is conducted with adequate sign-offs and attendance markings. The results are assessed, and areas are identified for each employee to help them progress. The real-time tracking ability gives a more hands-on approach that saves time with automated alerts. 
3. Audit-Ready Reports: Instead of churning numbers and calculating individual team member’s performance, the  Competency Manager takes a more direct approach. It generates comprehensive audit-ready reports that are best suited for compliance purposes. These reports help the team understand the skills and knowledge it needs to improve. 
4. Variety of Completion Methods: The software encourages diversified learning styles, including virtual training, assessments, and on-the-job experience. Based on each employee’s preference, they can navigate the materials and assessments to learn in the way they deem best. 
5. Scalability:  CABEM’s Competency Management System is designed to grow alongside any organization. The platform adapts to the evolving needs of big and small organizations. As the team expands or operational demands increase, the system effortlessly scales, ensuring that competency management remains streamlined. With the capacity to handle multiple users and data, CABEM’s Competency Manager is built to support your long-term growth and success.
6. Integrations: Competency Manager offers seamless integration with existing systems to streamline workflows. The platform connects with HRIS, LMS, and other essential tools, creating a unified ecosystem for all your organizational needs. These integrations enable smooth data flow, ensuring all relevant information is accessible and up-to-date. 

CABEM empowers every organization to design a future-proof workforce with the skills and knowledge to ensure success. Contact us today to schedule a demo and discover how CABEM’s Competency Manager can transform your organization!

FAQs

• Is a Competency Manager Tool a CRM?

No, a Competency Manager Tool is not a CRM (Customer Relationship Management) system. While both tools involve managing data, their focus is different. A CRM primarily manages customer interactions and sales data, while a Competency Manager focuses on tracking and developing employee skills, knowledge, and abilities.

• Which companies should implement a Competency Management Tool?

Any organization that values its workforce and seeks to optimize performance can benefit from a Competency Management Tool. This includes healthcare, finance, manufacturing, and technology companies.

• I don’t know how to use a Competency Manager. What should I do?

Most Competency Management Tools offer comprehensive training and support resources to help users get started. Additionally, consulting with a competency management expert like Cabem, can provide valuable guidance.

• Is it possible to get a customized Competency Management Tool from CABEM?

Yes, CABEM offers customizable Competency Management solutions to meet the unique needs of different organizations.

• Is it possible to implement a Competency Manager in a Hybrid workforce?

Absolutely! A Competency Manager Tool is designed to accommodate diverse work environments, including hybrid models. It can effectively track and manage competencies for both in-office and remote employees.